Close   Print Sample Request for Printing Estimate Form

AGENCY Enter the name of your agency, school, or political subdivision. BACK TO TOP DATE Enter the date the estimate request is being made, usually today’s date. BACK TO TOP REQUEST NUMBER This will be completed by the estimator after the estimate is completed. Please reference the number assigned on the A21-A printing requisition when you place your order. BACK TO TOP REQUESTED BY Enter your name. BACK TO TOP PHONE Enter your telephone number. BACK TO TOP JOB NAME OR FORM TITLE Enter a descriptive name for your job. If the title of your job is long or cumbersome, just enter a short name that we can use when talking about the estimate. BACK TO TOP PREVIOUS JOB NUMBER If this order is a revision or repeat of a previous order, please enter the previous requisition number and the date the job was last printed. If you know the previous job number assigned by the Department of Printing, please enter that number as well. Then mark the appropriate box to the right informing us whether the job is revised or a repeat. If the order is revised, please provide details of the revisions in the "Additional Information" box. For example, only a phone number changes or new copy for all but two pages of a book. If this order is a new job that hasn’t been printed before, simply mark the "New" box and move on to the next item. BACK TO TOP DATE JOB WANTED Enter a specific month, day, and year when the completed print job is due. Do not use ASAP. If you are requesting estimates for information only, and do not have a due date for the job, please enter "N/A" to show that no due date is applicable. Short turnaround times can increase the cost of a print order, so it’s important to let the estimator know if a reasonable completion time will be available or not. BACK TO TOP QUANTITY Enter the number of finished copies ordered, then mark the appropriate box to the right indicating if the quantity given is for books, sheets, sets, or pads. BACK TO TOP FINISHED SIZE Enter the finished size of the printed piece. Enter the size with the width first, then the height. If the estimate is for a bound book, the finished size is the dimensions of the closed book. BACK TO TOP NUMBER OF PAGES Enter the number of pages in each book, set, or pad. If you are requesting an estimate for a book, please indicate whether the page count given includes the cover. Remember, each sheet of paper contains two pages, one on the front and one on the back. If an odd number is entered in this box, we will assume that one of the sheets is blank on the back. If the estimate request is for a photocopy job to be done at a copy center, enter the number of originals instead of the number of pages, and indicate that the number is for originals, not pages. BACK TO TOP DATE ESTIMATED NEEDED Enter the date you need to have the estimate. If possible, allow two days from the date we receive your request for estimate. BACK TO TOP PAPER AND INK Enter the type of paper you would like to use, including brand name, weight, and color. If you are requesting an estimate for a book that will use two different papers, please indicate which will be used for the inside pages and which will be for the cover. If you would like to compare costs if the job is printed on different types of paper, write the information for up to three types of paper in this area, and indicate that you would like multiple estimates in the "Additional Information" box. Specify the ink color number and name to be used. For example, "347-Green" is used as the standard state color of green. If you haven’t decided on the exact ink color yet, indicate the number of different colors to be used. For example, "black + 1 color" or "3 colors". If the estimate is for a full-color job, simply write "4-color process". BACK TO TOP CAMERA READY ART Indicate whether your are supplying camera-ready art or if you are requesting that we set the type for your order. BACK TO TOP PHOTOGRAPHS, QUANTITY Indicate if photographs are included in your order. If they are included, specify whether they are black and white, duotone (two-color), or full color. Then enter the number of each type of photograph included in the job. Please indicate the format of the furnished photographs in the "Additional Information" box. For example, whether you furnished them on disk, or if we must shoot or scan the photos and place them in the document. BACK TO TOP BLEEDS/SOLIDS Indicate whether your order includes any bleeds, areas where the ink goes all the way off the edge of the paper, and on how many sides of the paper this occurs. Also specify if there are solids, areas of full ink coverage, and how large the solids are. BACK TO TOP OTHER Specify any other information you would like to include about your artwork; for example, if you have negatives for one part of a book, but not the other. BACK TO TOP AGENCY FURNIHESE Check the box or boxes that indicate what type of artwork you will furnish. "Copy" refers to raw text that must be typeset. "Art" is camera-ready graphics that must be placed in your order. "Layout" refers to an example showing the placement of text and graphics. Mark as many boxes as are applicable. BACK TO TOP IF TYPE MUST BE SET-DESCRIBE THE TYPE STYLE If your order requires typesetting, indicate the font style, size, etc. BACK TO TOP PROOF REQUIRED Check "Yes" if you need to inspect a proof before printing begins. This refers to either a blueline or a black-and-white laser proof. Any color proofs or press checks should be indicated in the "Special Proofs" box. Please be sure to include the name, phone number, and mail stop of the person we should contact when the proof is available. This allows us to include any special shipping charges if necessary. Check "No" if you don’t need to see a proof before printing. BACK TO TOP SPECIAL PROOFS Mark the appropriate box for the type of special proof you are requesting. A color key is a full-color proof created before the job goes to press. A press check is actually viewing samples of the job as it comes off the press. Both types of special proofs are more expensive than standard blueline proofs, and can add to the time needed to complete the order. BACK TO TOP BINDERY If binding is required, mark the appropriate box and, if necessary, provide additional details such as binding location, color of comb binding, etc. BACK TO TOP PACKING AND SHIPPING If special bundling is required, mark the appropriate box and indicate the number of finished pieces to be in each bundle. For example, check the shrinkwrap box and write "100" in the line before "per package". If the job is going to mail, mark the box specifying whether it will go first class or bulk rate, and note the number and format of the mailing addresses (self-adhesive labels, disk, etc.) to be furnished. If you are supplying items such as envelopes to be used for the mailing, please enter this information in the "Additional Information" section. Also indicate the address (or addresses) where the job is to be delivered. BACK TO TOP ADDITIONAL INFORMATION Use this area to include any information not addressed above. BACK TO TOP SUGGESTED ENCUMBRANCE The estimated cost of your job will be entered here by the estimator. Please reference this dollar amount on your A21-A form when you place your order. BACK TO TOP