Copy Services Contract

In addition to our Copy Centers in the South Puget Sound region, the Department of Printing offers a cost-saving copy service contract to our customers outside Thurston County. The copy service contract provides copying and binding at lower rates than those for standard commercial customers at participating private shops in Washington State.

Who qualifies
The Department of Printing copy service contract can save you money if you are:

• A Department of Printing customer
• Located outside of Thurston County
• Ordering jobs costing less than $1800

Participating printers
The Department of Printing regularly solicits bids from private printers to furnish copying and binding services through the copy services contract. Currently four commercial companies and two local governments provide copy services, including:

Vendor	Location	Area Served
Office Max	Statewide	Statewide
Office Depot	Statewide	Statewide
ESD 112 Print Center* *Serves limited client base. Contact your CSR for details.	Vancouver	Vancouver, Clark County, the Columbia River region from Long Beach to Wishram
Minuteman Press	Yakima	Yakima, Yakima County
Standard Register	Statewide	Statewide
Reprographics Northwest	Seattle	Seattle, King County, Kitsap County, Pierce County, Snohomish County
WSU – University Publishing	Pullman	Pullman, Whitman County

How it works
In order to take advantage of the Copy Services Contract, Washington State agencies must submit an A21-A Printing Requisition. Political subdivisions such as cities, counties, and school districts must also complete a short interlocal agreement to establish a new customer account.

When you set up a PRT customer account and submit your requisition form, you are entitled to discounted pricing on copying and related services at the vendors listed above.

However, since the contract is valid only outside Thurston County, any services provided by vendors located in Thurston County will be charged at standard retail rates. In addition, the contract applies only to jobs costing $1800 or less. If you expect your order to cost over $1800, please contact your customer service representative for approval before proceeding.

Benefits
Customers who use the Copy Services Contract save an average of 50 percent over standard retail prices at a participating local vendor. For example, several participating vendors usually charge $.08 each for standard black-and-white copies. Customers using the Copy Services Contract receive these copies for an average of $.026 each - a savings of over 65%!

In addition to saving you money, the Copy Services Contract gives you the following benefits:

• Prescreened vendors guaranteed to provide high-quality products and services.
• A single monthly invoice to streamline your accounting tasks.
• Department of Printing contract support and purchasing power.
• Consistent, cost-effective pricing to shelter you from sudden shifts in the retail market.

More information
If you are already a Department of Printing customer and would like to sign up for the contract, please contact your Customer Service Representative (CSR). If you are not a PRT customer yet, please contact your Customer Education Specialist for information and assistance in setting up a new account.